Zoom Meeting is a leading video conferencing and meeting platform and is one of the highest rated online meeting tools. There are many situations that maya require you to record a zoom meeting. Below you will find step by step instructions on how to do so.
Introduction To Recording A Meeting
There are two ways to record a meeting and that depends on if you are using the Zoom cloud app or the local Zoom application.
Local recording is available to both free and premium, paid, subscribers. When doing a local recording video and audio of the meeting will be stored on the users computers. Those files are able to be shared via email, ftp or other cloud storage solutions such as Dropbox, Google Drive, etc. The main drawback on local recording is that it is not available on your Apple or Android smart phone.
Cloud recording is currently only available to paid Zoom subscribers. The few advantages of cloud recording is that it can be easier to share your meetings with others as well add the option to save meetings done from your Android or iOS mobile device.
Local Recording of a Zoom Meeting
In order to utilize the local Zoom meeting recording you will need to have one of their desktop clients as well as a free or paid Zoom account.
You will need, if you don’t already have, a desktop version for PC, MAC, or Linux later then their 2.0 release. Chances are if you have it installed you should be all set..
Enabling Local Recording
- Sign in to the Zoom Meeting web portal and click My Meeting Settings (if you are an account administrator) or Meeting Settings (if you are an account member).
- In the Recording tab, navigate to the Local Recording option and verify that the setting is enabled.
If the setting is disabled, click the toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
If you are unable to select this option or it is grayed out that means it has been locked at the meeting group or account level. You will need to contact the meeting organizer to enable this feature.
Starting A Local Recording
In order to start recording a Zoom meeting the host of the meeting must enable the recording option.
- Start a Zoom meeting as the host.
- Click the option to Record
3. If there is a menu, select Record on this Computer.
Both hosts and meeting participants will a message at the top of their screen notifying them the Zoom meeting is being recorded and is active. It will look something like this;
For Zoom meeting participant that are just dialing in – they will hear a message informing them that the meeting is being recorded.
5. After the meeting has ended, Zoom Meeting will convert the recording so it is accessible. Depending on the length of your meeting this may take a few minutes. During the converting process you will see a dialog box that looks like this;
6. Once the conversion process is complete, the folder containing the recording files will open.
Note: By default, the audio/video file (MP4) will be named Zoom_0.mp4. The audio only file (M4A) is named audio_only.m4a. It maybe handy to right click on your video file and name is something more memorable.
Stop or Pause Recording of a Zoom Meeting
Meetings can sometime have downtime and you may find it necessary to stop recording your Zoom meeting or simply pause it for a few minutes while the meeting gets back on track.
Please note there is a difference between just pausing or stopping the recording of your meeting. If you stop recording a meeting and then choose the start again Zoom Meeting will create a new video file. If you pause a meeting and then restart the same video file will be reused.
Accessing Your Local Zoom Meeting Recordings
The default location of your Zoom Meeting app saved recording are found in the following place.
- PC: C:\Users\User Name\Documents\Zoom
- Mac: /Users/User Name/Documents/Zoom
If by some chance your recorded meetings are not there you can attempt to locate them via the Zoom Meeting app. Simple click meetings and then click the ‘Recorded’ tab. Not only will give you information on the recorded meeting but also the location of the converted file.
You can also choose the change the default saved location of recorded videos by clicking settings then recordings and then selecting the destination of where you would like your meetings to be saved.
Cloud Recording Of A Zoom Meeting
Cloud recording, recording that are stored on a Zoom Meeting server, is automagically enabled for premium paid subscribers and users. If you choose the cloud option of recording a Zoom Meeting, both the audio, video and chat texts will be securely stored. These recording can be easily shared or downloaded with others.
As stated above in order to enable and start recording a cloud Zoom meeting your will need a Zoom Pro, Business or Enterprise license. In addition, you will need a zoom meeting of at least version 3.5. The same is true for the iOS and Android apps.
How To Enable Zoom Meeting Cloud Recording
- Sign in to the Zoom web portal and click My Meeting Settings (if you are an account administrator) or click Meeting Settings (if you are an account member).
- Navigate to the Recordingtab and verify that the Cloud Recording setting is enabled.
- If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
- If the option is grayed out, it has been locked and must be changed at either the group or account level. Contact your Zoom administrator for assistance.
Zoom MeetingCloud Recording Settings
After enabling cloud recording, you can change these settings. These settings can be applied at an account, group, or user level.
- Record active speaker with shared screen: Record both active speaker view and shared content on the same video.
- Record gallery view with shared screen: Record both gallery view and shared content on the same video.
- Record active speaker, gallery view and shared screen separately: Select the layout types that you want to record as separate videos.
Note: By selecting this file type for cloud recordings, you will see the shared screen recording beside the active speaker / gallery view when viewing a cloud recording using the Zoom web portal.
Start Recording a Zoom Cloud Meeting
It is important to know that only Zoom meeting hosts and/or meeting co-hosts are able to start a meeting recording.
To record a meeting to the cloud:
- Start a meeting as the host.
- Click the Record button in the Zoom toolbar.
- Select Record to the Cloud to begin recording.
To stop recording, click Pause/Stop Recording or End Meeting.
View Zoom Meeting Cloud Recordings
- Log in to the Zoom Meeting web portal and find ‘My Recordings’ menu.
Note:If your meeting has not yet finished converting, the recording will show in the list as Processing Recording. Once your Zoom Meeting recording has finished converting, you will be able to view, share, download or delete your cloud recording.
- Click the zoom meeting topic to display the available file types of the recorded data, based on the settings you have enabled:
- Shared screen with speaker view: MP4 file with audio and video showing both active speaker view and shared content.
- Shared screen with gallery view: MP4 file with audio and video showing both gallery view and shared content.
- Active Speaker: MP4 file with audio and video showing the active speaker view only.
- Gallery View: MP4 file with audio and video showing the gallery view only.
- Shared Screen: MP4 file with audio and video showing the shared screen only.
- Audio only: M4A file with a recording of the audio.
- Audio transcript: VTT file with a transcript of the audio only.
- Chat file: Text file with the transcript of in-meeting chat.
- Click a file to play the recording or see the text of the chat. You can also download, share, or delete recordings.
- (Optional) If you want to edit the meeting recording of a shared video so that it starts and ends at the times you specify, you can set a playback range.